APPENDIX

1. ANNUAL FEES AND FINANCIAL DECISION

These amounts are decided by Executive Committee and approved by the General Council.

a. Standard membership fee for Society Members and Associate Members is 550 Euros for each of the years 2014 and 2015.

b. Ordinary members: the annual fee is 110 Euros for each of the years 2014 and 2015.
A 10% late fee will be applied for the Society Members who do not pay the annual fee on time.

c. Industry members: there are different annual fee according to different categories:

1. Platinum member:
Annual fee: 10,000 Euros
Benefit:
– Logo in home web page with link to industry website
– Logo in UIP newsletters
– Discount (15 %) of booth price in UIP congresses
– Discount (15 %) in symposium fee in UIP congresses
– Free banner in UIP congresses gala dinner
– Logos in bags given to UIP congress members

2. Gold member
Annual fee:  5,000 Euros
Benefit:
– Logo in home web page with link to one pdf page
– Discount (10%) of booth price in UIP congresses
– Discount (10 % ) in symposium fee in UIP congresses
– Discount (20 %) for banner in UIP congresses gala dinner
– Discount (20 %) for logos in bags of UIP congresses

3. Silver member
Annual fee:  3,000 Euros
Benefit:
– Logo in home web page without link
– Discount (5 %) of booth price in UIP congresses
– Discount (5 %) in symposium fee in UIP congresses
– Discount (10 %) for banner in UIP congresses gala dinner
– Discount (10 %) for logos in bags of UIP congresses

2. GUIDELINES ON APPLICATION FOR MEMBERSHIP OF THE UIP

A. Guidelines on application for Society members
Pre requirements

1. Societies applying for Society Membership in the UIP must:
a. Be not-for-profit.
b. Have at least four years of continuous activity.
c. Have organized at least 2 previous national or international congresses with venous topics comprising at least 50% of the scientific program.

2. Societies which do not meet the above conditions could be admitted under the category of Associate Member. Such societies may attend the General Council Meetings with no voting rights and will be required to pay the annual membership fee according to the classification.
The application must include the following documents/information:
1. A formal application by the Society for membership in the UIP
2. Copy of the constitution of the Society
3. The administrative structure of the Society (Council, Executive Committee, etc)
4. The procedures of elections and voting
5. The frequency of meetings
6. A list of past meetings and main themes
7. A list of planned future meetings and main themes
8. A full membership list with total numbers
9. The name of the Society journal, if any

All documents must be sent to President with a copy to the General Secretary.

B. Guidelines on application for Individual Members
Applicants are required to complete and submit the membership application form entailing their personal details. The application needs to be accompanied by a short CV and supporting documents demonstrating experience and interest in phlebology.
All documents must be sent to the President with a copy to the General Secretary.
Such members will receive a Certificate and an annual electronic or printed subscription to the official journal of the UIP.
Individual members will receive a special discount for the congress as determined by the Executive Committee from time to time.

C. Guidelines for industry members
These members will pay an annual fee to be determined by the Executive Committee and receive benefit packages which can include advertising on the UIP website and Newsletters and a discount in the price of the exhibition booths during the official UIP Congresses or other advantages as determined by the Executive Committee from time to time.

3. PRELIMINARY REQUIREMENTS FOR UIP CONGRESS ORGANIZER CANDIDATES:

Candidatures must be sent to the President of the UIP with a copy to the General Secretary.
The application must contain the following:
1. Proposed period for the event
2. Location
3. visional program including the proposed topics.
4. Morning plenary sessions with no concurrent sessions, symposia or meetings.
5. First plenary session to be devoted to the UIP consensus meetings, awards and prizes.
6. Proposed accommodation to include a range of options and categories.
7. Travel expenses
8. BBudget with revenue and expense projections

Administrative instructions for organizers:

1. The organizer will pay 5% of all delegate registration (excluding sponsored delegates) to the UIP.
2. The organizer will offer discounts (as stated above) on the published cost of exhibition booths (only) to the “Industry members.”
3. The organizer will offer a 20% discount on the delegate fees to “Individual Members.”
4. The organizer will commit to all members of the Executive Committee:
– Hotel accommodation (room with double occupancy) for the period of the Congress in the Official Hotel.
– Complimentary registration including registration for an accompanying person.
– Two tickets to the Gala Dinner and all social activities organized by the Congress.
– All expenses of the Executive Committee and General Council meetings including the room, audiovisual facilities, food (finger buffet) and beverages, etc.
5. Travel expenses of all member of the Executive Committee at a fixed value of 1,800 Euros per member
6. Any other requests or requirements will be decided between the organizer and the President of the UIP.
7. In the official Congresses of UIP, at least the plenary sessions must have Spanish translation.

The Executive Committee can establish different rules for the organization of congresses and present them for approval to General Council.

4. ABOUT THE AUSPICES

The UIP will give permission to use the official logo for courses, symposia or meetings that receive the auspices of the UIP.

The organizers of events will be required to send the request for the auspices to the President of UIP with a copy to the General Secretary. The request should be in writing and accompanied by the Scientific Program.

The decision regarding granting of the Auspices will be by a vote of the Vice President of the Geographic Region, the President and the General Secretary.

1. National Congresses of society members.
The organizers will pay in advance a fixed fee (200 Euros) to receive the auspices.

The organizer should pay 50% of the total amount expected in advance following approval granted by the UIP.

2. Other scientific activities organized by any not-for- profit society or association not affiliated with the UIP that request auspices will require a payment of 450 Euros in advance.

The organizer should pay 50% of the total amount expected in advance following approval granted by the UIP.

3. Industry or for-profit organization.
All projects which request the auspices of the UIP will be charged according to the significance and size of the program. This includes Awards, Communications, Research and other projects carried out in partnership with commercial entities. The fee will be negotiated by the President and will be communicated to the Executive Committee for approval. The fee will be reviewed and approved by vote of the Executive Committee from time to time.

The Executive Committee will decide if the request for the auspices is in accordance with the main objectives of the UIP with respect to the scientific level, ethical and legal procedures.

Appendix revised and approved: Boston, September 2013, Seoul, August 2015; Rome, June 2016; Melbourne, February 2018